Festival Hall

Rental Procedures and Conditions for Festival Hall

Rental Procedure

The Festival Hall booking deposit is $150.00 and must be paid when the booking is made. The booking fee ensures the booking date is confirmed.
On receipt of the booking deposit the system will issue an invoice and receipt.
Cancellation of the booking less than 90 days before date booked will result in the loss of the booking deposit.
Refundable Security Deposit (amount to be paid is on the rental contract) is due a week prior to the event.
Cancellation less than 60 days before the date booked will result in the loss of the Security Deposit, unless another booking replaces it.
The Security deposit will be returned to the renter after the event, less any extra charges, when all required documents are received.
Additional security will be called if deemed necessary, with additional charges to the renter.
The RDCHS reserves the right to refuse a booking deemed not suitable.
The RDCHS will ensure that access to Hall is available on the day required, at 8:00 am at the earliest.
The Festival Hall caretaker will open the doors at the time stipulated on contract, familiarize renters with the facility, ensure any requested set-up is in place, and demonstrate lockup procedure. It is the responsibility of the renters to lockup the Hall and leave the checklist in the kitchen unless security is present. Security deposit will be returned only with return of the checklist signed by the caretaker.
An email will be sent to you a week prior before your event with a link to pay the balance.
In the absence of Hall staff, if problems are encountered please call Caretaker 587-306-6248, or Manager 403-318-9316.

Conditions of Rental

The following conditions outline the responsibilities of the Renter for ALL events.
Respect towards the building and furniture is expected at all times.
Proof of $2 Million Party Alcohol Liability Insurance naming RDCHS as co-insurer shall be provided to the RDCHS Manager prior access to the Hall for an alcohol event. Open liquor is not permitted prior to the time stated on the liquor license. Absolutely no alcohol is to be left on the premises beyond the time stated on the liquor license! The license is to be taken with the alcohol.
The Renter shall be responsible for the control and behavior of the patrons and guests.
The Renter shall be financially and legally responsible for compensating the RDCHS for any damages that have been caused by patrons or guests at the function.
The Red Deer Cultural Heritage Society (Festival Hall) will not be held responsible for injury, theft, etc., suffered by or caused by the patrons.
Loading and Unloading is to be done through the back door ONLY.
Cooking with oil is not allowed in the Hall as per Fire Regulations.
No open flame candles are permitted. This is in accordance with Fire Regulations, NO EXCEPTIONS!
No Staging/Scaffold/platforms are to be brought in without prior permission.
Absolutely NO decorations shall be taped to or pinned to the walls, the back of chairs or the floors. Please use the special cork board situated on the upper part of the walls.
Absolutely NO CONFETTI of any kind to be used inside or outside the Hall.
The Hall is a gum free facility-- any found on floors or carpets is a billable expense for cleaning cost.
The Renter shall be responsible for setting up and taking down of all chairs and tables, platforms, and other equipment, unless otherwise contracted. Furniture is not to be dragged on the floor.
Stack chairs 6 high in the chair storage room according to the diagram. ($50 stacking fee will be charged for improper stacking). The tables must be returned to the storage room and stacked by size. Note: Round tables must be set up on two legs (just like rectangular ones) and not on one. Damage will be assessed if legs are bent.
The Renter agrees to remove ALL personal property from the Hall by the end time specified on the rental agreement.
Cleanup is the responsibility of Renter, unless otherwise contracted. Please use Festival Hall Check List, sign and return to the Festival Hall Caretaker.
The Renter agrees to report to the RDCHS any problems or damages relating to the event.
Take down must be done immediately after the function, by the end time specified on the rental agreement, unless prior arrangements are made.
The premises must be vacated by 3:00 am, unless prior written approval has been arranged.

Festival Hall Check List

This list outlines the expectations for cleaning following an event at Festival Hall.

Please Download this form, sign and return to The RDCHS.

Main Hall:
___ Stack chairs 6 high
($50 stacking fee will be charged for improper stacking)
___ White tables must be cleaned before putting back in the storage room
___ Stack tables in storage room according to sizes.
(a $50 stacking fee for improper stacking)
___ Make sure that nothing is placed against the walls throughout the Hall, a
fee of $50 per mark will be charged
____ Do not drag anything across the floors, any marks, scratches, that are
made will be fined $50 each.
___ Pick up larger pieces of garbage off the floor, use the big broom if
necessary.
More garbage bags are in the kitchen in a cupboard between the bar and
walk‐in cooler.
___ Do not use pins, nails, any type of tape on the walls, your damage deposit
may be forfeit in any of these items are found. There is a trim on the upper
part of the walls that may be used to hang stuff.
Kitchen:
___ All countertops should be wiped and the floor swept
___ Sweep and mop the kitchen floor with warm water and cleaner solution
___ Clean sinks, clean out drains if plugged
___ If coffee urns/or makers are used please wash them and leave to dry on the
counter, do not put them away wet
___ Cutting boards must be used, do not cut anything directly on the
Countertops
___ No cooking with grease or oil as per our fire regulations, a $500 fee will be
Charged
Bathrooms:
___ Tidy bathrooms and empty all garbage’s
Other:
___ Take all used garbage bags to the bin outside behind the Hall. DO NOT drag
any bags across the floors. Please make sure the outside bin lid is closed
properly.
___ Remove everything that you have brought, e.g. food, alcohol,
dishes, pots and pans, etc.
___ Report any damages to the Manager

*** The creation of the booking form confirms that you have read and understand the conditions of rental.

Thank you for choosing the Cronquist House for your event!

Please enjoy your event in a safe and responsible manner.